Privacy Policy

We, Royal Asiatic Society HK Branch (“RASHK”), respect personal data privacy and are committed to fully implementing and complying with the data protection principles and all relevant provisions under the Personal Data (Privacy) Ordinance.

1. Collecting and Use of Personal Data

We collect and use membership and activity participation records, which include records containing information supplied by members and past attendees in connection with activities undertaken by us or on our behalf (such as names and contact information). These records are used and kept for the purposes of processing membership and event applications, processing membership fee payments, verifying your identity, sending you a membership copy of the Journal of the Royal Asiatic Society Hong Kong, where applicable, facilitating our daily operations and administration, conducting survey and research, communicating with you, and/or sending you information about our activities and services (including but not limited to events and seminars, newsletters, special offers, and other promotional activities) (collectively, the “Purposes”).

We take practicable steps to ensure that any personal data is not kept longer than necessary for the fulfilment of the above purposes in accordance with applicable law.

To fulfil any of the Purposes, we may share personal data relating to our membership and RASHK activity participation records with the following parties, whether within or outside Hong Kong: (a) service providers relating to daily operations and administration (such as IT vendors); (b) legal and professional advisors; and (c) any government or regulatory authorities or third parties in accordance with any legal or regulatory requirements or any court order applicable to us.

2. Retention

We will keep your personal data only for so long as is necessary to fulfil the Purposes, unless a longer retention period is required under law. We will either irreversibly anonymise or securely destroy your personal data once we no longer need it.

3. Data Security

We take appropriate administrative, technical, and physical measures to protect your personal data from unauthorized access, use or disclosure. While we take reasonable steps to secure your personal data, it cannot ensure or warrant the security of such data.

4. Copyright

All intellectual property on this website, including without limitation, the text, graphics, and copyright works is owned by us unless indicated otherwise. No material in this website may be copied, used for commercial and other purposes, or distributed without our express written permission.

5. External Links

This website contains links to other websites and pages which are not maintained or controlled by us. Such links are provided for your information only and should not be taken as endorsement of any kind. You acknowledge and agree that we are not responsible for the content or availability or security of such external websites and pages, and are not responsible or liable for these websites or pages or for any loss or damage that may arise from your use of them.

6. Data Access and Correction

You have the right to request access to and correction of personal data held by us about you. If you wish to do so, please write to our Administrator by email at membership@royalasiaticsociety.org.hk or by post to Royal Asiatic Society Hong Kong, GPO Box 3864, Hong Kong.

Any enquiries regarding this Privacy Policy and our personal data practice may also be sent to us via the above means.